Shop Time and Task Time
Shop In and Shop Out record presence. Work clocks record job-costed hours, on a task or on the whole job. Here is how they fit.
Jeevy keeps two kinds of time, and they answer different questions.
| Shop time | Work time | |
|---|---|---|
| Answers | Was this person at the shop? | Which job did the hours go to? |
| Started with | Shop In | Clock In on a task, a work stream or a project |
| Ended with | Shop Out | Clocking out |
| Tied to a job | No | Yes: whatever it was clocked onto, and the job above it |
| Used for | Attendance and total hours | Job costing and progress |
A normal shift
- Shop In at the start of the shift, from the top bar or the kiosk.
- Clock In on a task from your worker home, or on the job itself from the Projects view.
- Take lunch. Once you are shopped in, Lunch sits next to Shop Out on the top bar. While you are on lunch, your task time is paused. Tap End Lunch to resume. Clocking in, clocking out and Shop Out are unavailable until you do.
- Clock out of the task and say how it went. A project or work stream session is stopped by tapping the row again and asks nothing.
- Shop Out at the end of the shift. If you are still clocked in on a task, Jeevy asks how it went before it ends your shift.
On a shared floor tablet the same shift happens on the kiosk instead of the top bar. See Kiosk and worker home.
Clocking onto a project or a work stream
Not every shop plans its work as tasks. A three-person crew may never build a work stream at all, and then nothing would ever carry their labor onto the job. So a clock session can sit at three levels: a task, a work stream or the whole project.
On the worker home and the kiosk, My tasks and Projects are two views of the same screen, and the switcher at the top moves between them. My tasks is the assigned work, grouped by project and work stream. Projects lists every ongoing job in the shop, one row each, whether or not anybody is assigned to it. Tap a row to start on that job; tap it again to stop. Where a job has work streams, the chevron opens them so the hours can land on one stream instead of the whole job.
Clocking onto anything ends whatever that person was on already, so the same hour is never billed twice. Stopping asks nothing: Done, Coming Back or Blocked are answers about a task, and a project has no equivalent, so those hours reach payroll without a worker's own note on them.
The Type column on Shop Time says which level each session was on, so a project session is never mistaken for a task one.
Clocking out: how did it go?
| Choice | Meaning | What happens to the task |
|---|---|---|
| Done | Finished, send to supervisor review | Moves to Awaiting review |
| Coming Back | Still in progress, will continue | Stays In progress |
| Blocked | Waiting on parts or tools | Moves to Stalled. A note saying what is blocking you is required. |
When a task moves to Awaiting review or Stalled, anyone else still clocked in on it is clocked out and told why, because the task can no longer be worked.
When you cannot clock in
Clock In on a task is refused when:
- The task is Stalled, Awaiting review or Completed
- The work it depends on is not finished
- Its work stream is blocked or on hold
- The task belongs to a group that crews clock into as a whole
A project or work stream row is refused only when the shift is not open, when the person is on lunch, or when the job is finished and no longer listed. There is no dependency or status to check at that level.
Review
People with Task Review access (owners, managers, estimators, engineers and supervisors) work the Task Review queue. Approving a task marks it Completed. Sending it back requires a reason, returns the task to In progress and notifies the worker.
Where the hours go
- Work time rolls up to the job: from a task to its work stream and project, and from a work stream or project session straight onto that job. Either way it is how Jeevy costs labor.
- Shop time is the whole time a person was at the shop. The gap between shop time and work time is time at the shop that was not clocked to a job.
- The quotes and projects list can show those hours as a Floor Rhythm panel and a Labor column. Both stay out of View unless Clock Management is on.
Mistakes and missed time
- Forgot to clock out. When a task session has been open for 8 hours, Jeevy reminds the worker and the work stream lead.
- Missed time. Workers can submit a timesheet request for time they did not clock, and a manager reviews it.
- Corrections. Managers can edit, reassign or delete a task session, and edit or delete a shop shift, from Edit on its row. The worker is notified when an entry is edited or deleted.
- Clocking for others. A shop station tablet and managers can clock people in and out on their behalf. On the web portal, open the menu on the shop clock in the top bar (Shop in workers… / Shop out workers…). In the mobile app, managers with Clock Management use the caret next to the shop clock for the same bulk shop in and shop out flow.
- Clock / Add on Shop Time (and Log time on a project's Tasking tab) is the same flow for one or more workers. Choose what the hours are for first: Project, Work stream or Task. For a task, open the work stream or task list, or search by project name, then pick the clockable task, and pick the day and the start and end hours. Hours stay on that day. Tasking Overview lists that project's work streams. From a work stream the stream is already chosen and you pick the task. A project or work stream session starts now, so it has no day or hours to set. Either way this writes a clock session, not a hand-entered labor row.
- On a phone. The mobile app clocks tasks. Project and work stream sessions are on the web portal and the kiosk.