Stock and deliveries
What is on the shelf, what has landed and not been checked, and what has been ordered.
The screen opens on what you can use today. The first two tabs are where a part is right now; the third is the record of how it got here.
Where a part is, and where it came from
| Tab | What is in it |
|---|---|
| On Hand | Cleared and on the shelf. Only this can be claimed by a job. |
| Awaiting QC | Landed at the dock, not yet inspected. |
| Purchase History | Everything ordered, arrived or not. Its count is the orders still open. |
A part-delivered order shows in two places at once: the delivered half in Awaiting QC, and the order itself still open in Purchase History until the rest arrives. That is correct, not a duplicate.
QC sorts what arrived into batches rather than passing or failing the whole lot. Damaged, wrong-item and shortage all move on to On Hand as separate batches with their own state, so a bad crate does not block the good half of it.
Two doors, two jobs
Receive delivery takes what is on the paperwork and finds the open purchase order line itself. It only books arrival against an order the shop already placed.
Type what the driver handed you. If nothing matches, the metal did not arrive against an order: close the dialog and use Order stock with Already in hand. That raises the number, logs the receipt, and (if you skip QC) puts it on the rack.
Shop stock has no job
Order stock orders against the shop's own standing list rather than a project. What arrives belongs to the facility until somebody claims it for a job.
Tick Already in hand when you already bought it off the shelf. That raises the shop PO, logs the receipt, and (if you skip QC) puts it on the rack in one step. On a job list, Add item has the same Already purchased path. Raise PO on a project does not book arrival.
This is how consumables, common fittings and bar stock work: bought once, drawn down by whoever needs them.
Available is net of claims
A claimed unit is reserved, not moved. It is still physically on the shelf; it has simply stopped counting as available to anyone else.
Reading Awaiting QC
The tab is ordered by how long each crate has waited to be inspected. Shop stock and already-in-hand orders carry no job deadline, so age is what ranks them.
Catalog vendor numbers
Catalog is the shop's parts file, not the shelf. Open a part and the
Vendors section is where a supplier and their number hang on that identity.
McMaster's 4427K112 and Fastenal's FL-2-150 can both name the same flange.
A later search for either code finds the part.
Add the same columns when you Add parts: vendor first, then that vendor's
part number, or in the CSV as vendor and vendor_part_number. A number
already used on another live part is rejected, because one shop code names
one part. The part number is for a named supplier; it cannot stand alone.